[Closed] Accounts Receivable Coordinator

Position Closed May 29, 2019. This job ad no longer accept résumés for consideration.

Department:  Accounting

General Description

Under the general direction and supervision of the Accounts Receivable Supervisor, prepares and verifies ITG invoices.  Monitors account balances and performs basic accounting functions. Responds to customer information requests. Completes work in a timely and accurate manner. Handles confidential information.


  • Internal:
    • Interacts with ITG Business Development Managers and other staff at various levels.
  • External:
    • Communicates and interacts with customers by telephone or at meetings regarding status of accounts.

Primary Duties and Responsibilities

  1. Prepares and verifies customer invoices and reconciles discrepancies.
  2. Posts payments received from customers in the A/R system on a daily basis and applies them to the proper account.
  3. Enters sales and cash receipts into Deltek (Costpoint) system, balances customer accounts, and prepares Trial balance for accounts on a monthly basis.
  4. Ensures that invoice log entries total up and balance with the sales entered in Deltek (Costpoint) for the current month.
  5. Runs monthly Aged accounts report and reconciles with sales and cash applied to the account.
  6. Reports Monthly Resale Tax through Internet/papers.
  7. Collects Activity Reports for all Time and Material billings; produces invoices based on each contract’s requirements; inputs invoice information into computerized system.
  8. Prepares Sales & Use Tax fees on a Monthly, Quarterly, Semi-annual, and Annual basis to A/P for payment.
  9. Performs collection tasks for past due customer accounts and/or notifies the Business Development Manager.
  10. Notifies Business Development Managers of accounts approaching expiration.
  11. Provides Business Development Managers and Account Executives copies of monthly reports for their accounts.
  12. Identifies all UPS and/or other carrier charges and allocates to proper accounts.

Other Assigned Duties:

  • Perform other related duties as assigned.


  • Associate’s degree in Accounting or equivalent training/work experience in Accounting or accounts receivable.
  • Ability to handle multiple daily tasks and work independently.
  • Exceptional organizational skills.
  • Excellent verbal and writing communication skills.
  • Ability to be accurate with numbers and to pay close attention to detail.
  • Knowledge of Deltek Systems, including Costpoint), MS Word, and Excel.
  • Proficient typing skills.

Position Closed May 29, 2019. This job ad no longer accept résumés for consideration.